Meeting Management

Meeting Management

Module One: Getting Started
Workshop Objectives
Module Two: Planning and Preparing (I)
Identifying the Participants
Choosing the Time and Place
Creating the Agenda
Module Three: Planning and Preparing (II)
Gathering Materials
Sending Invitations
Making Logistical Arrangements
Module Four: Setting up the Meeting Space
The Basic Essentials
The Extra Touches
Choosing a Physical Arrangement
Module Five: Electronic Options
Overview of Choices Available
Things to Consider
Making a Final Decision
Module Six: Meeting Roles and Responsibilities
The Chairperson
The Minute Taker
The Attendees
Variations for Large and Small Meetings
Module Seven: Chairing a Meeting (I)
Getting Off on the Right Foot
The Role of the Agenda
Using a Parking Lot
Module Eight: Chairing a Meeting (II)
Keeping the Meeting on Track
Dealing with Overtime
Holding Participants Accountable
Module Nine: Dealing with Disruptions
Running in and Out
Cell Phone and PDA Ringing
Off on a Tangent
Personality Conflict
Module Ten: Taking Minutes
What are Minutes?
What do I Record?
A Take-Home Template
Module Eleven: Making the Most of Your Meeting
The 50 Minute Meeting
Using Games
Giving Prizes
Stuffed Magic
Module Twelve: Wrapping Up
Words from the Wise